Technology Office Solutions to Create a Smart Office

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The office has evolved dramatically over the past years, and it has to continue to evolve to remain pertinent. The modern office, known as the smart office, employs systems and technologies which lower operational costs, increases workplace efficiency, and provides a healthy environment for its employees. In the future, as more technological advances are made, companies will have no choice but to adapt to these new innovations by adopting smart technology solutions. The following list outlines some of these changes so you can consider which might help improve your business.

Technology advances

Technology is no longer a passive device running in the background but can become a true partner in the office. Devices are becoming more powerful and intuitive and have the potential to understand its users personally and adjust to individual requirements. Advances in artificial intelligence have led to some companies to buy AI programs that step into regular positions formerly held by humans, such as administrators that manage office calendars, meetings, and can assist with research. AI programs can search through massive data sets to find information, increasing workplace productivity and saving time. This allows employees to spend their time on what matters most to the company.

Virtual and augmented realities (VR/AR) are another technological advancement that can benefit the workplace in the near future. Used mostly in entertainment so far, the possibilities in the workplace are endless: an architect can walk through her building design wearing a VR headset, making changes as she goes, or an inventor or designer can create a product and know what it looks and feels like out of her computer screen. According to Lucy Hilton, tech writer at State Of Writing and Academized, “although these technologies are new, they are growing at a rapid pace, and I believe we will soon see a new smart office where computers have become irrelevant. Everything will be done in a virtual or augmented world that is integrated into the workplace environment.”

Finally, you should also keep an eye on biometric scanning for your business. Biometric scanning is any technology that uses retina or fingerprint scans and facial recognition for identification. You will no longer have to carry identification cards or remember passwords, saving money and time.

Increase in the remote workforce

Many businesses are exploring remote workforce option to keep the size of their business location to an affordable and manageable level. There are many benefits to a remote workforce, including happier workers due to having more freedom and flexibility, increased productivity by having fewer distractions, as well as reductions in employee turnover and stress, management costs, and more.

Remote work is possible and easy now due to the technological options available to businesses. Cloud computing houses all applications and data online, eliminating the need for servers or external storage, and means that businesses can grow exponentially without having to make any physical changes to their business. Employees and projects can be run from the cloud, and remote work is encouraged under this model. This increases collaboration and communication as there is no choice but to be clear and connected online.

Telepresence robots are being used more frequently in offices, allowing remote workers to project a physical presence. The remote worker can move around and interact with people as though they were physically there. This can be very helpful for presentations and important meetings, as the telepresence robot with a tablet, wide-angle camera, microphone, and speaker is much more engaging than a simple teleconference.

Energy saving solutions

We cannot discuss smart offices without bringing up environmental sustainability and energy-saving innovations. More and more, companies are adopting renewable energy solutions and technologies such as window controls, efficient air conditioners, solar and wind options, and even turning to AI to regulate energy usage.

Janet Woods, a CRM specialist at Australianhelp and EliteAssignmentHelp has some suggestions for using AI to help with energy consumption: “Offices can adopt easy solutions like installing sensors that turn off the lights when there is no one detected in the office, and climate control like smart thermostats, which only control the climate when needed.” This helps businesses to not only be environmentally sustainable but actually give big financial returns when it comes to energy consumption, money which can be allocated to future technological advances.

Chloe Bennet is a business manager at University Assignment Help in Western Australia and Assignment Services portal. She writes about business communication, tech trends and reviews online submissions. Chloe teaches academic writing at UK Writings website.